Technical Feasibility Submission · App ID: 20617d76

Autonomous Public Works Compliance for Procore

Eliminating California SB 854 liabilities, $2,000/day penalties, and 24-hour jobsite stop-work orders natively within the Procore Directory.

0.24ms

Sub-Millisecond DIR Verification

105,893+

Pre-Indexed California Contractors

$2,000/Day

Direct Statutory GC Penalty Shield

Executive Overview & Speaker Notes "Good afternoon, Procore Technology Partner team. Today we present Covalent Sentinel, an autonomous compliance micro-app built specifically for Procore. Our mission is to make California Public Works compliance completely effortless and zero-touch for General Contractors by turning Procore into an airtight statutory fortress."

The Regulatory Trap

California Labor Code § 1725.5 & SB 854

⚠️

Strict, Non-Delegable Liability

General Contractors are strictly responsible for every subcontractor tier on site. A single unlicensed or unregistered sub results in automatic statutory violation.

$2,000 / day in mandatory civil fines under § 1771.1.
24-Hour Stop-Work Orders issued immediately by state inspectors.
Forfeiture of Public Funds and delayed owner progress payments.

📉

The Status Quo Failure

Today, GCs rely on static PDF collection portals (Billy, SmartCompliance) or spreadsheets. But certificates only capture a single moment in time.

68% of CA contractors experience lapses or administrative suspensions.
Subcontractors despise logging into third-party portals and uploading documents.
Project teams spend 15+ hours/week manually searching state databases.

Speaker Notes "In California, public works represents over $120B in annual volume. But under SB 854, general contractors face strict civil liability if any subcontractor on site has a lapsed registration. Existing tools are passive document lockers—they don't actually verify anything against live government registries."

The Joint Solution

Procore + Covalent Sentinel: Better Together

🏢

1. Procore as Hub

General Contractors manage vendors and projects inside Procore exactly as they always have. No external portals, zero sub friction.

⚡

2. Sentinel Intelligence

Real-time webhook listener triggers sub-millisecond audits against 105,893+ pre-indexed California DIR and CSLB statutory records.

🛡️

3. Native Badging

Certified PWCR numbers, effective dates, and audit notes are written directly into Procore's native /insurances tab.

Simulated Native Badge: Apex Electrical Inc. (CSLB #1084224)

● PWCR-1000012345 · COMPLIANT (EXP: 2027-06-30)

Speaker Notes "This is where Procore and Covalent Sentinel are truly Better Together. We do not try to replace the Procore Directory or build another siloed app. Sentinel operates as an autonomous background intelligence layer feeding verified data into Procore's native insurance fields."

Integration Mechanics & CRUD Actions

Bi-Directional Architecture & Data Flow

[R] READ

1. Webhook Event

Procore dispatches vendors.create or vendors.update. Sentinel reads company and vendor resource IDs.

[R] RESOLVE

2. 0.24ms Audit

Deterministic matching against Cloud SQL PostgreSQL cache of 105,893+ records. Resolves legal name, status, and expiration.

[C] CREATE

3. Inject Insurance

Calls POST /companies/{id}/insurances creating verified "DIR Public Works Registration" policy record.

[U] UPDATE

4. Enrich Directory

Calls PATCH /vendors/{id} updating vendor notes and canonical trade name with verified statutory certificate.

Continuous Monitoring: Weekly automated Cloud Scheduler cron job checks all active directory vendors against state registry updates, automatically executing [U] PATCH on insurance records if a sub lapses.

Speaker Notes "Every data interaction is clean, auditable, and adheres to Procore's CRUD conventions. We read vendor identities via webhooks, evaluate them in 0.24 milliseconds, and push compliance badges directly back to Procore's Insurances and Directory endpoints."

Intended User Experience

100% Native to the Procore Interface

1. Procore Directory (Input)

Project engineer adds a subcontractor entering only company name and CSLB license number.

Vendor Name: Apex Electrical Systems

License Number: 1084224

Trade: C-10 Electrical

Status: Webhook Sent → Sentinel Auditing...

2. Procore Insurances Tab (Output)

Instantly stamped with verified statutory record and active validity dates.

Insurance Type: DIR Public Works Registration

Policy Number: PWCR-1000012345

Status: COMPLIANT

Expires: 2027-06-30

Notes: Verified under CA Labor Code § 1725.5 on 2026-10-08

Speaker Notes "For the project engineer, zero training is required. They enter a contractor license number, and within a fraction of a second, the green compliance badge is visible in the Insurances tab. If a sub lapses, the badge turns red, warning the team before state inspectors arrive."

Customer Segmentation

Target Market & Buyer Personas

🏗️

General Contractors

Mid-Market & ENR Top 400 builders ($25M to $500M+ volume) executing public works, school district, transit, and civic projects in California.

⚖️

VP of Risk & Legal

Responsible for statutory liability, stop-work risk, and subcontractor prequalification. Demands verifiable, timestamped audit trails.

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Compliance Teams

Overwhelmed by manual certificate tracking and government website queries. Looking to eliminate 15+ hours/week of admin overhead.

California represents over $120 Billion in annual construction volume. Over 105,000 contractors must maintain active DIR registrations.

Speaker Notes "Our primary buyers are Risk Managers and Compliance Coordinators at California commercial builders. These teams manage dozens of subcontractors across multiple public projects and desperately need automated protection."

Customer Outcomes & ROI

Measurable Value & Payback

100%

SB 854 Fine Elimination ($2,000/day)

15+ Hrs

Weekly Admin Time Saved Per Project

0 Days

Jobsite Shutdown Delays

< 10 Sec

Subcontractor Mobilization Clearance

Financial Payback Example

Catching just one single unregistered sub for 3 days prevents $6,000 in statutory fines—paying for a $199/mo Sentinel subscription for over 2.5 years.

Owner Confidence & Funding Shield

Public agencies (school boards, municipalities) require certified DIR rosters before releasing progress payments. Sentinel guarantees unblocked billings.

Speaker Notes "The ROI is virtually instant. California Labor Code penalties are $2,000 per day. Catching a single lapsed subcontractor on day one covers the subscription cost for years, while preventing disastrous stop-work delays."

Technical Architecture

Enterprise Security & Data Isolation

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AES-256 & TLS 1.3

All database records, OAuth tokens, and backups are encrypted at rest with AES-256 via Google Cloud KMS. TLS 1.3 enforced on all connections.

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Strict Tenant Isolation

Multi-tenancy enforced strictly by Procore company_id. Zero cross-tenant data aggregation or directory sharing.

⏱️

RTO / RPO < 1 Hour

Stateless Cloud Run microservices paired with Cloud SQL multi-zone automated backups and continuous write-ahead logging (WAL).

Corporate Insurance Shield ("The Golden Triangle"):

Backed by The Hartford Commercial General Liability ($1M/$2M, Policy 57SBMCG20SX with Blanket Additional Insured) and Everspan Technology E&O / Cyber Liability ($1M Limit, Policy EVT-2024-00109).

Speaker Notes "We treat security as non-negotiable. All customer data is partitioned by tenant ID and encrypted at rest and in transit. Our recovery objectives are under one hour, and our operations are backed by top-tier commercial and cyber insurance."

Strategic Alignment

Why Procore Wins: Platform Complementarity

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Strengthens Native Tools

Supercharges the Procore Directory and Insurances tab without replicating them. Makes Procore the single source of truth for public works compliance.

📈

Drives Daily Engagement

Compliance officers, risk directors, and preconstruction teams log into Procore daily to monitor automated badge statuses.

🛡️

Solves Critical GC Headache

Removes one of the greatest friction points for California public builders, insulating Procore customers from catastrophic statutory liabilities.

Speaker Notes "Covalent Sentinel is 100% complementary. We don't compete with Procore's native tools; we make them indispensable. By giving GCs automated statutory defense, we deepen customer retention and drive daily platform engagement."

Go-to-Market Strategy

Pricing, Packaging & Mutual Growth

Standard Tier — $199 / month

Optimized for regional commercial & public builders.

Up to 50 active monitored subcontractors.
Real-time webhook audits in 0.24ms.
Weekly automated drift re-audits.
Native Procore Insurance badging.
14-Day Free Evaluation Trial.

Enterprise Tier — $399 / month

Designed for high-volume ENR Top 400 builders.

Unlimited monitored subcontractors.
Multi-project cross-portfolio compliance analytics.
Priority on-demand re-audits.
Dedicated compliance specialist support.
Exportable audit dossiers for state agency defense.

Joint GTM Activities: Co-hosted educational webinars with Procore ("Navigating California SB 854"), regional AGC California user group sponsorships, and Groundbreak showcase promotions.

Speaker Notes "Our pricing is transparent, self-service SaaS with a 14-day free trial on the Procore Marketplace. We are ready to co-invest in joint webinars and content with Procore's marketing team to educate builders on SB 854 compliance."

Vision & Expansion

Product Roadmap & Partnership Commitment

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Q4 2026: Marketplace Launch

Immediate self-service deployment for California GCs following Procore Marketplace certification. Full webhook coverage.

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Q1 2027: Certified Payroll

Cross-referencing active DIR contractor registrations against Procore Daily Logs and state electronic certified payroll records (eCPR).

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Q2 2027: Multi-State

Expanding statutory verification engines to Washington Department of Labor & Industries and Nevada State Contractors Board.

100% Executive & Engineering Commitment:

Robert Dundas (Founder & CDO) provides dedicated development and regulatory support to ensure 99.9% uptime and immediate platform responsiveness.

Speaker Notes "Covalent Sentinel is our flagship commercial product. Beyond SB 854 registration, we plan to bring automated certified payroll verification and multi-state compliance into the Procore ecosystem."

Next Steps · Technical Feasibility Review

Ready to Protect Mutual Customers

Covalent Sentinel is 100% built, tested, and operational today on Google Cloud Platform. We look forward to advancing to Sandbox Developer Key assignment and marketplace listing.

Live Product Landing

covalenttechnologies.ai/sentinel-procore.html

Interactive Deck

covalenttechnologies.ai/procore-deck.html

Contact Principal

rdundas@covalenttechnologies.ai

Closing Speaker Notes "Thank you for reviewing our Technical Feasibility package. We appreciate the team's hard work ahead of Groundbreak and are ready to answer any questions or implement any requested technical adjustments. We look forward to launching together."